We are using gmail (2 accounts, one mine one DW) and have it linked to our Iphones. DW wants to be able to use Outlook on the laptop so she can sort her emails, and the deleate them from here phone without loosing them on the computer. I have tried to save them to different bins, but if we delete it from the phone she loose it on the computer. She wants the gmail to go to Outlook, which looks possible with POP server (or the other one Gmail has name escapes me right now.) I know I can do it to outlook, but don't know if it will stay there if she deletes it from her phone. Any help would be appricated. I did look for answers on the Gmail web site but nothing came close.
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Gmail doesn't download your e-mail on to your computer, but you can have gmail forward your emails to your outlook email addy and tell the server to download your incoming emails. Another nice thing about gmail, is you can pick what e-mails you want forwarded to outlook.
You need to change the setting on her iPhone to "leave a copy on the server". Selecting the same setting on Outlook will cause any message to be downloaded to either the phone or computer unless the Deleted folder has been emptied.
mdock2 wrote: Gmail doesn't download your e-mail on to your computer, but you can have gmail forward your emails to your outlook email addy and tell the server to download your incoming emails. Another nice thing about gmail, is you can pick what e-mails you want forwarded to outlook.
not true. we have 4 gmail accounts and i download mail from the gmail servers to outlook every day. what version of outlook are you using and is it outlook or outlook express? both can be used.
if you have outlook set to IMAP then when you read, delete a message on your PC it will mark it read or delete on your iphone. what i do is set the outlook account to POP and tell the gmail servers to leave the message on the server for X days (X can be any value you want). so when a message is downloaded to your PC it is still available to be downloaded to your phone or other devices. once X days has passed after the message was originally downloaded it will delete itself from the server. you'll need to configure your iphone with the same settings as outlook.
as for sorting incoming mail on outlook...what you want to do is create a rule and a folder for sorted mail. let's say that you just want mail sent to your email addy sorted into a different folder than your wife's. you create a rule that basically says mail from address Y goes into folder Z. i have roughly 100 such rules that sort mail from our banks, friends, lists, etc.
be happy to help via the phone if you need step-by-step assistance.
73,
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I use 2 gmail accounts - 1 for Outlook and 1 for my iPhone. This is what I do:
Set up the primary gmail account. Set up Outlook to access it. I prefer to have Outlook save my email to my laptop, so I set up the gmail account for POP and I do the same in the Outlook setup.
Set up the 2nd gmail account. Set it up to be IMAP. Set up the iPhone to use the 2nd gmail account. After the 2nd account is tested and working properly on the iPhone, do the following on the iPhone:
Settings
Mail, Contacts, Calendars
select the email account
on the next screen, select the email account
under "Outgoing Mail Server" select: SMTP
select smtp.gmail.com and edit it.
change the email address to be the email address of the primary gmail account
change the password to the password of the primary gmail account
save the changes and back out of all the screens.
THEN
using a broswer, log onto your primary gmail account.
select: Settings, then "Forwarding and POP/IMAP"
select: Forward a copy of incoming mail to (insert you 2nd gmail account here) and keep Gmail's copy in the inbox
SO WHAT DOES ALL THIS DO?
The 2nd email account on the iPhone becomes a shaddow of the primary account. This way emails can be deleted on the iPhone without affecting the primary account, where all emails are going to Outlook. The reason for changing the iPhone's outgoing smtp server is so that emails replied to or sent from the iPhone will appear to come from the primary account. This means that no one will ever know the it's actually a 2nd email account. Also, changing the outgoing smtp server on the iPhone will place sent emails in the sent folder of the primary account in gmail. Using IMAP for the 2nd account on the iPhone allows you to easily manage the account's email folders from the iPhone itself - making it very rare to need to log onto the 2nd account using a broswer.
The only downsides that I have found are:
1) gmail forwards mesages before processing through any user-defined filters. So, if you set up filters in the primary account you will need to add them to the 2nd account as well. My 2nd account has additional filters on it for emails that I do not want to see on my iPhone but are OK to go to Outlook on my laptop.
2) Emails sent from the iPhone will show up in the primary account's sent folder. You can log onto the primary account using a broswer and see them there, BUT for whatever reason Outlook (POP setup) won't download them to my laptop.
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Setting up her GMAIL account as POP will do what she wants. POP is one way communications, so anything done on one device won't effect the other. One caveat is to make sure that her email client(Outlook) is not set to delete copy on server when email is deleted locally.
Personally, I prefer IMAP as it maintains sync between your computers as long as you are connected to the net. You also get your email the moment it arrives on their servers. GMAIL actually recommends using IMAP as it is less prone to email issues.
I no longer use Outlook, but in the free Thunderbird client, you can set a filter to send a copy of your IMAP email to a local Inbox folder. It will not be deleted even if deleted on GMAIL's servers by another device. You can only delete it locally.
1492 wrote: Setting up her GMAIL account as POP will do what she wants. POP is one way communications, so anything done on one device won't effect the other. One caveat is to make sure that her email client(Outlook) is not set to delete copy on server when email is deleted locally.
Personally, I prefer IMAP as it maintains sync between your computers as long as you are connected to the net. You also get your email the moment it arrives on their servers. GMAIL actually recommends using IMAP as it is less prone to email issues.
I no longer use Outlook, but in the free Thunderbird client, you can set a filter to send a copy of your IMAP email to a local Inbox folder. It will not be deleted even if deleted on GMAIL's servers by another device. You can only delete it locally.
IMAP is fine as long as only one person is looking at a particular e-mail address/account but if two or more people are sharing an e-mail address and/or a device such as a laptop or smartphone then IMAP is not a good idea. in those cases POP is the only way to go.
IMAP is fine as long as only one person is looking at a particular e-mail address/account but if two or more people are sharing an e-mail address and/or a device such as a laptop or smartphone then IMAP is not a good idea.
If your re-read the original post "We are using gmail (2 accounts, one mine one DW)", they are not sharing an email account. Both have their own GMAIL accounts. Still I would have to disagree. The convenience of IMAP outweighs most any reason I can see for using POP. If you want all devices to be able to receive the same email, and don't have "save copy on server" set in POP, then the first device to download the email will be the only one receiving it. Also, when I delete an email or file it away in a specific folder, I don't want to have to repeat the same process on another device. Plus, you don't necessarily have access to all email folders on GMAIL with POP as you do with IMAP on your email client. If a legitimate email is sent to GMAIL's Spam folder, do you see that folder using Outlook with POP. You do in IMAP.
As I mentioned, GMAIL recommends using IMAP over POP as "IMAP offers a more stable experience overall. Whereas POP is prone to losing messages or downloading the same messages multiple times, IMAP avoids this through two-way syncing capabilities between your mail clients and your web Gmail."
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